Responsibilities of the HR /Office Administrator include:

Admin Duties

● Oversee and provide supervising, mentoring, training, and coaching the HR administrative staff with the day-to-day duties, while delegating assignments to ensure maximum productivity is met.

● Manage weekly meetings with the administrative employees & HR team to review upcoming HR related needs, events, requirements & changes.

● Assist Management with everyday tasks or issues that arise from time to time in accordance with company policies.

● Assists with administrative assistant duties on occasion at all centers in Palm Beach County, (position requires travel)

● Ensure smooth flow and operation of office tasks, troubleshooting when needed.

HR Duties

● Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions in Supervisory or Front Office positions within the company.

● Reviews, tracks, and documents compliance with mandatory and non-mandatory training and certifications for all employees.

● Oversee the administration & enrollment of employee benefits programs, including health, dental, vision, life, disability insurance, and other offerings.

● Provide ongoing education and communication to employees about benefits programs, updates, and changes. Serve as the main point of contact for employees regarding their benefits inquiries, providing guidance and assistance.

● Reconciles monthly billing of all benefit programs.

● Administers, coordinates, and processes various types of leaves, including but not limited to medical leaves, family and medical leaves, maternity leaves, and personal leaves. Process leave requests, documentation, and approvals, ensuring compliance with company policies and relevant federal and state regulations.

● Assist with coordinating annual benefits open enrollment programs.

● Maintaining digital files for employees and their documents, benefits, and attendance records

● Assist in managing performance management programs.

● Generating official internal documents such as offer letters, appointment letters, salary slips and warning letters

● Support time and attendance plans.

● Maintain and audit Human Resources data.

● Strong drive to create a positive work environment

● Ensure company’s policies and security requirements are met

● Reliable transportation and ability to drive to all Palm Beach County center locations

● Responds to staff inquiries regarding compensation, leave, benefits and other HR related topics or issues.

● Maintains compliance with federal, state, and local employment laws and regulations.

● Performs routine tasks required to administer human resource programs, including but not limited to, compensation, payroll, timesheets, benefits, and leaves of absence, disciplinary matters, disputes and investigations, performance management, productivity, recognition, and morale, occupational health and safety, and training and development.

Requirements

● Daily attendance and punctuality are a requirement of all Project Brilliance employees and therefore considered an essential job function for all positions.

● Minimum 3 years prior work experience as an Office Manager and/or Human Resources

● Professional demeanor and attitude, willing to assist in any area as needed.

● Hands on experience with office machines (e.g., printers, copy machines, phone systems, and any other office equipment)

● Operate with autonomy and discretion.

● Thorough knowledge of customer service, office management and basic bookkeeping procedures

● Solid knowledge of MS Office, particularly Excel and Word, Google Suite (Gmail, Google Calendar)

● Excellent written & oral communication and people skills

● Strong negotiation and conflict resolution skills.

● Strong organizational and multitasking abilities

● Strong analytical and problem-solving skills

● Strong interpersonal skills to interact positively with all employees

● Leadership ability to manage challenges and oversee employees

● Ability to multi-task and has exceptional time management skills

● Attention to detail to ensure tasks are completed thoroughly and correctly

● Proficiency with ADP Workforce Now or related HRIS or the ability to learn quickly.

Job Type: Full-time

Schedule: Monday-Friday; 9am-5pm

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Please provide your personal email address to communicate with you.
• What are your salary requirements?
• Are you willing to travel to other locations in Palm Beach, when needed?

License/Certification:

• Do you have PHR/HRCI certification? (Preferred)

Ability to Relocate:

• Palm Beach Gardens, FL: Relocate before starting work (Required)

Work Location: In person